2019-2020 Official's Manual | Recreational Services
The University of Iowa

Expectations | Payroll Information | Scheduling and Substitutions | Intramural Sports Information | Awards and End of Year Banquet | Information Outlets 



General Expectations

  • Be professional at all times when interacting with staff, supervisors, fellow officials, players, and spectators. Remember that you are representing the Intramural Sports Program, Recreational Services, and the University of Iowa.
  • Spend time learning all rules and mechanics necessary to officiate to the best of your ability.
  • Work with other officials and Recreational Services staff in a cooperative manner to enhance the Intramural Sports Program and Recreational Services.
  • Be prepared both physically and mentally, dress according to expectations, and maintain a proper appearance.
  • Always arrive at the scheduled start time of your shift! 

 Game Day Expectations

  • Bring your UI ID for games at the Field House, CRWC and HTRC.
  • Assist the Supervisor in setting up fields/courts or whenever he/she needs help.
  • Inspect the playing surfaces for any hazards such as rocks, holes, glass, standing water etc. and notify the supervisor to remedy these hazards.
  • Conduct a captain’s meeting prior to the start of each game ensuring that games start on time.
  • Help clean-up your field/court after your games.


All officials and scorekeepers will receive one short-sleeve official’s shirt, as well as an additional short-sleeve or long-sleeve official's shirt (official gets to choose). The staff shirt should be worn when officiating all Intramural Sports contests and must stay tucked in at all times. Officials may purchase an extra shirt for a fee of $7.00/shirt. Officials should also wear solid black athletic shorts or warm-up pants free from stripes or logos. No jeans allowed. Hats that are black and/or University of Iowa related may be worn while officiating outdoor sports. When officiating in cold weather, officials should wear their official’s shirts on the outside of their cold weather gear whenever possible. Contact the Intramural Sports Administrative Staff to purchase an additional shirt.

 Cell Phones

The use of cell phones while on shift is prohibited. This includes before, during, and after each game as well as during forfeit/default games. During situations in which officials do not have an assigned game the Supervisor will provide those officials with an assignment to complete during that time period. Officials may request permission from the Supervisor to use their cell phone for emergency purposes.

Meetings and Emails

Meetings will be scheduled to cover rules and provide training for each sport. Dates, times and locations of these meetings can be found here. Your attendance at these meetings is mandatory if you want to be hired for that sport. Emails will be sent throughout the year by Intramural Sports Staff to relay important information. As an employee of Intramural Sports, you are responsible for reading all of these emails.

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Payroll Information

Wage rates

Pay rates per hour for officials:

  • Intramural Sports Official: $10.00/hour
  • Intramural Sports Lead Official: $11.00/hour.

Payroll Forms

Every new official must fill out the required paperwork. This will be accomplished by setting up a meeting with the Division of Student Life Human Resources. All new employees must complete the I-9 Form and provide the proper identification documents. A list of those documents required for completion of your paperwork can found by following this link. New employees are also required to go to the HR self-service site on their own to fill out W-4 forms and set up direct deposit.

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Scheduling and Substitutions


Official’s schedules for each upcoming week will be posted on the WhentoWork.com webpage. Officials will be set-up with accounts on the website upon hire. If you are not able to access that page, it is your responsibility to contact the Intramural Sports Staff.

Each work week begins on Sunday and ends on Saturday. Schedules for each upcoming week will be posted on Wednesdays. Officials and scorekeepers are responsible for checking the schedule weekly. Absolutely no schedules will be given out over the phone.

Each week you will be responsible for updating your availability on the WhentoWork.com website. These availability updates will show the nights you are available to work. Officials and scorekeepers must be available to work one shift on Sundays and at least two nights during the week. Recurring conflicts such as classes can be blocked on the website to repeat each week. If you have a special conflict such as a group meeting or an exam, you must note that conflict on your availability by 9:00 AM each Wednesday. Schedule conflicts will be accommodated whenever possible.

For some sports there will be an extra official scheduled at the beginning of each shift of games. This official is scheduled as a back-up in case someone does not show. If an official does not show, the extra official will take his/her games. If everyone who is scheduled is present, the extra official will work for one hour and be assigned an auxiliary task. If you are scheduled as the extra official, you are expected to show up on-time and dressed to work, just as if you were regularly scheduled to work.

Absences and Late Arrivals Policy

Absences and late arrivals will not be tolerated. If you are not on site and checked-in with the Supervisor at the scheduled start time of your shift, you will be considered late. Penalties are as follows:


  • First offense: one-week suspension
  • Second offense:  Sport suspension or termination

Late Arrivals:    

  • First offense: warning
  • Second offense: one-week suspension
  • Third offense: sport suspension or termination

Any employee who shows up for work under the influence of alcohol or drugs or cannot fulfill job requirements because of being hungover will automatically be suspended and is subject to termination.


If you cannot work on a date that you are scheduled, it is your responsibility to find a replacement. An email/phone list will be available on the WhentoWork.com webpage. Please call or email the staff member in-charge of that sport with the name of your substitute. It is your responsibility to make sure that person is present for your shift. Remind your substitute the day of your shift.

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Intramural Sports Information

Equipment Checkout

Any equipment that you will need to officiate (flags, watches, counters) can be checked out through the Supervisor on duty. The head referee/umpire on each field will check out and check-in all equipment for his/her field. Officials will be responsible for the replacement costs of any items not returned at the end of the shift.

Team Sportsmanship Ratings

Some team sports require sportsmanship ratings to be given by the game officials. It is both the official’s and the scorekeeper’s responsibilities to make sure the ratings are completed after each contest. Please take these seriously. Our department uses these ratings to determine overall sportsmanship ratings, as well as to contact teams with low ratings. More information about the Sportsmanship Ratings System can be found here. The ratings numbers will be as follows:

4 = excellent, 3 = above average, 2 = below average, 1 = poor. Ratings of one or two need specific sportsmanship comments.

Player Check-in

Each player is required to show a valid University or government issued photo ID before participating. Supervisors and sometimes officials will be responsible for checking the ID of each participant. No ID = No Play!

On Site Evaluations

During each sport the Intramural Staff will be evaluating your performance as an official on the field/court. These evaluations will be used to improve your performance as an official and as a learning tool. We will also use these evaluations to determine the awards at the end of the year. You are welcome to discuss your evaluations with the Intramural Sports Staff at any time.

 Accidents & Injuries

In the case of any accident or injury, report it immediately to the Supervisor on duty. They will take the necessary precautions such as CPR or First Aid. Your job is to keep all unnecessary people away and assist the Supervisor as instructed. Under no circumstances are you to move, touch, or attempt to move the injured player unless instructed to do so by the Supervisor. Keep yourself and all participants away from a bleeding player. After your shift you may need to help the Supervisor fill out an accident report.


Teams have the option of protesting any application or misinterpretation of a rule. No protest of a judgment call will be considered. When a team requests a protest, it must call a time-out and the game must be stopped and no further game action should continue. Please direct the team captain to the Supervisor for a ruling. The Supervisor will hear the protest and make a ruling. If the call is overturned, the team is not charged with a time-out. If the initial official’s ruling is upheld, the team is charged with a time-out.

If the team feels the Supervisor’s decision is incorrect, it may lodge a written protest to be reviewed by the Intramural Sports Administrative Staff.


If it becomes necessary to eject a participant from a contest, get the attention of the supervisor immediately. An ejection report must be completed immediately following the contest. The Supervisor on duty will have ejection reports. Please fill out all information regarding the situation. Be specific in your reports. Do not let the contest continue after an ejection until the ejected player has left the field/ court area. The Supervisor on duty is responsible for making sure the ejected player leaves the premises.

Weather Conditions

A decision on the status of games being cancelled due to weather will be made by 3:00 PM weekdays and noon on weekends. In the case of inclement weather, officials should call the Recreational Services information line at (319) 333-7032 and press "3". Once games have started, the decision to cancel games will be made by the Supervisor on duty. Do not call Recreational Services Member Services for rainout information. The member services staff may not have updated information on the status of Intramural events. When in doubt, assume that all games will be played as scheduled.

Participation in Intramural Games by Officials

Officials are encouraged to participate in all Intramural Sports. However, you may not play during any time you are scheduled to work. If there is a night when your team is scheduled to compete, please mark your availability on WhentoWork.com with that information.

As Intramural participants, all officials need to be an example of good sportsmanship. Show the utmost respect for the officials working your game and encourage your team to do the same. This will improve the sportsmanship of other Intramural participants. Any displays of poor sportsmanship by officials during Intramural contests will not be tolerated. Failure to comply with this rule can result in immediate termination.

Any official found breaking Intramural Eligibility rules at any time is subject to immediate termination. We will not condone employees violating our own rules.

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Awards and End of Year Banquet

Gold Official Award

Officials who are hired and officiate two different sports across separate semesters and officiate a championship game in one of those sports will receive the Gold Official Award. For example, an official who officiates Flag Football in the fall then officiates Basketball in the spring and officiates a championship game for Basketball will receive the Gold Official Award. Recipients of this award will be given a gold whistle to use while officiating on campus. 

Annual Banquet and Awards

At the conclusion of the Intramural Sports year we will have a banquet to honor officials’ and scorekeepers’ achievements throughout the year.

The following awards will be given out:

  • Official of the Year
  • Veteran Official of the Year
  • Most Improved Rookie Official
  • Most Dedicated Official (Male and Female)
  • Rookie of the Year
  • Most Outstanding Flag Football Official
  • Most Outstanding Volleyball Official
  • Most Outstanding Soccer Official
  • Most Outstanding Basketball Official
  • Most Outstanding Softball Official

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Information Outlets

Intramural Sports Website – Becoming An Official

The Intramural Sports website has a page that provides information regarding upcoming meetings and events, other officiating opportunities, officiating links, and other information for officials and scorekeepers. The address for the page is: http://recserv.uiowa.edu/becoming-an-official.

Office Information

The Intramural Sports office is located in E216 Field House. The door is always open if you need to talk about anything. The Intramural Sports office is open for you to come in and discuss any concerns or questions you may have for the Intramural Staff. Please keep in mind that staff in the office needs the time and space to get their own work done. The office computers, phones, copy machines, and fax machines are not for personal use by officials if needed by other staff members to complete work.

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Chris Spencer
Sport Programs Coordinator